Administrative Assistant to the Executive Assistant Job at New York Cancer & Blood Specialists, Ridge, NY

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  • New York Cancer & Blood Specialists
  • Ridge, NY

Job Description

Administrative Assistant to the Executive Assistant
Ridge, NY

At New York Cancer & Blood Specialists (NYCBS) , we foster an environment where passionate professionals thrive. Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission: redefining what's possible against cancer and blood disorders. With cutting-edge treatments, groundbreaking research, and a patient-first philosophy, we're innovators reshaping modern medicine. Join our rapidly growing organization serving over 50,000 patients annually and unlock new frontiers in healing and hope.

In this role you will: 
  • Greet guests and set them up for in-person meetings.
  • Send meeting reminders and confirmations to CEO & President
  • Book and confirm restaurant reservations.
  • Manage site visit mapping.
  • Run errands as needed.
  • Order meals for NYC and when Executive Assistants are unavailable.
  • Prepare lunch for weekly large meetings.
  • Assemble interview packets and set up Zoom meetings.
  • Follow up on meeting reminders and manage scheduling.
  • Assist all Chiefs with administrative tasks (e.g., printing, scanning, faxing).
  • Support board meetings for NYCBS and NYH, including booking dates and venues.
  • Send out invitations and follow up with attendees.
    • Responsibilities include coordinating political fundraising events: Oversee all aspects of political fundraiser planning and execution, including venue selection, guest list management, liaising with stakeholders, and ensuring compliance with relevant fundraising laws and regulations.
  • Update and maintain Excel spreadsheets and other documents.
  • Schedule meetings and calls, manage calendars, and arrange travel.
  • Update Google documents and create reports.
  • Ensure timely preparation and distribution of materials for board meetings.
  • Maintain files, records, and corporate minutes.
  • Communicate with medical offices, hospitals, and providers as needed.
  • Provide backup support for the CEO and President when the Executive Assistant is out.
We require:
  • Bachelor’s Degree required.
  • 1-2 years of experience in an administrative support role preferred.
  • Strong organizational skills with the ability to manage calendars and records.
  • Proven ability to maintain confidentiality and discretion.
  • Experience in organizing meetings, budgets, travel, and office support.
  • High performance in a fast-paced environment.
  • Strong interpersonal skills with the ability to build relationships with stakeholders.
  • Resourceful, proactive, and effective both as a team player and independently.
  • Expert written and verbal communication skills, including grammar, spelling, and proofreading.
  • Ensure reliable transportation for off-site tasks within the local area
  • Proficiency in Google Suites Preferred (Word, Excel, PowerPoint, Outlook).
Salary up to $30/hr based on experience & education
Mon-Fri: 8:30am-5: 00pm
( Flexibility with communication availability, after hours around scheduled events)

Benefits include Health Insurance on day 1 of employment, Dental, Vision, Life Insurance, Short and Long term disability, Tuition Reimbursement, 401k Plan, generous PTO time, 8 paid holidays (2 floating) and more.
Check our website at: nycancer.com and follow us on Facebook.
NYCBS is an Equal Opportunity Employer

 

Job Tags

Holiday work, Full time, Temporary work, Local area,

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