Editorial Assistant | Johns Hopkins University Job at Johns Hopkins University, Baltimore, MD

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  • Johns Hopkins University
  • Baltimore, MD

Job Description

Johns Hopkins University Press seeks an Editorial Assistant. The Editorial Assistant will be responsible for providing comprehensive support to the acquisitions editors, authors, department manager, and manuscript editorial department and helping prepare book manuscripts for publication. The Editorial Assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in selecting and developing innovative ideas and scholarship, creating and embracing transformative technologies to enhance discovery and learning, and connecting people to the most trusted knowledge from global researchers, scholars, and educators.


The Editorial Assistant will be an organized, self-starting, collaborative, and energetic individual who is interested in the world of academic publishing. This position reports to the Acquisitions Department Manager.


The Press is committed to honoring every person's inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion, and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the lives of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.


The starting salary range for this position is $31,590 to $43,875. Actual salary is based on factors such as geographic location, work experience, market conditions, education/training, and skill level.


Specific Duties & Responsibilities:

  • Responsible for routing acquisitions work and updating our title database to enable editors to review, develop, and procure suitable book-length manuscripts.
  • Analyze editorial, copyright, and typographical complexities in book manuscripts and prepare manuscripts for copyediting and production.
  • Communicate with authors, readers, agents, and foreign publishers and agencies under differing degrees of supervision by the editors.
  • Monitor the status of manuscripts-in-process, readers' reports, contracts, and reprint permissions.
  • Analyze illustrated materials using Adobe Photoshop and other software.
  • Coordinate the shipping of advance copies to authors, contributors, and others. Process payments for authors, agents, contributors, and readers.
  • Collaborate with other editorial assistants in departmental duties including supervising student workers and interns, onboarding new staff, scheduling press-wide meetings, and producing regular project reports.
  • Weave diversity, equity, inclusion, and access principles into all aspects of the work (do not remove).





Minimum Qualifications

  • High School Diploma, GED.
  • 2 years of related experience required.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula. 




Preferred Qualifications

  • Excellent critical thinking and communication skills.
  • Superior problem-solving skills including using analytics to drive decisions.
  • Creative thinker, embracing new ideas, passionate about developing the potential of Hopkins Press.
  • Inclusive in decision-making and problem-solving.
  • Excel in effective use of resources; keen self-awareness of strengths and weaknesses.

Classified Title: Editorial Assistant   
Role/Level/Range: ATO 37.5/02/OD  
Starting Salary Range: $16.00 - $28.50 HRLY (43,875 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: ​​​Hybrid/Homewood Campus 
Department name: Books Acquisitions 
Personnel area: Academic and Business Centers 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal ... timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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Job Tags

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