Editorial Assistant | Stanford University Job at Stanford University, Stanford, CA

  • Stanford University
  • Stanford, CA

Job Description


Stanford University Press (SUP) seeks an Editorial Assistant to support and work in collaboration with two Acquisitions Editors on publishing programs in history, Jewish studies, and business. This role is responsible for essential tasks within the manuscript development process, including coordinating peer review, overseeing permissions, and preparing final manuscripts for production. The successful candidate will have strong organizational skills, demonstrated attention to detail, and be intellectually engaged and curious, with an excitement for books and publishing.

This is a junior-level position, designed as a first step into scholarly acquisitions. Interested candidates should submit a cover letter explaining your interest in working in publishing at SUP and a resume.

Founded in 1892, Stanford University Press publishes 140 books a year across the humanities, social sciences, and business. This position will work in SUP's offices located in Redwood City, CA.


  • Assist editors/authors in preparing manuscripts and transmitting manuscripts into production
  • Coordinate peer review of proposals and manuscripts
  • Assist editors in tracking titles under contract, update schedules based on communication with authors/editors
  • Oversee the permissions process
  • Create, distribute, and track the return of publication agreements
  • Work with editors to compile data and prepare documents for editorial board meetings
  • Perform office duties including, but not limited to, handling incoming and outgoing mail; entering data into basic tables, reports, or spreadsheets; making copies; and monitoring and ordering of office supplies
  • Arrange meetings and assist with routine conferences, including scheduling rooms, managing equipment, and assembling materials
  • Create and maintain files and filing systems
  • Liaise with marketing, production, and finance departments

*Other duties may also be assigned.


Education and Experience:

  • High School Diploma or equivalent.

Knowledge, Skills, and Abilities:

  • Basic computer skills and demonstrated experience with office software and email applications
  • Ability to follow through and complete assigned tasks
  • Strong organizational skills and attention to detail
  • Strong verbal and written communication skills
  • Excellent customer service and interpersonal skills

Other Relevant Knowledge, Skills, and Abilities May Include:

  • Ability to manage multiple tasks simultaneously
  • Ability to prioritize and meet deadlines in a busy work environment
  • Ability to work cooperatively and maintain productive work relationships
  • Academically engaged and curious, regardless of main field of study
  • Publishing experience or fundamental understanding of the book acquisitions and publishing process


  • Constantly perform desk-based computer tasks. Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, .

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The expected pay range for this position is $21.63 to $24.93 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website () provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

  • Schedule: Full-time
  • Job Code: 4096
  • Employee Status: Regular
  • Grade: D
  • Requisition ID: 102958
  • Work Arrangement : On Site

Job Tags

Hourly pay, Full time, Contract work,

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