Legal Assistant Job at Reynolds Defense Firm, Portland, OR

  • Reynolds Defense Firm
  • Portland, OR

Job Description

Are you a hard-working and motivated administrative assistant or an entry-level legal assistant interested in building a career in the legal field? Are you a quick learner who enjoys gaining knowledge and experience on the job? Are you a kind, compassionate person who loves connecting with and serving clients? Do you thrive in a fast-paced, collaborative environment? If you answered yes, then you may be a perfect fit for our next Legal Assistant! Position Summary This position assists their assigned attorney and clients, while also supporting the larger legal department and their fellow legal assistants. They ensure that the moving parts in each client’s case happen the right way and at the right time. The Legal Assistant is responsible for managing all aspects of each client’s case, from scheduling meetings and court appearances to gathering and filing paperwork to communicating important information to the client, attorney, staff members, and courts. No worries if you don't have any legal experience - we'll train on the job! Responsibilities:

  • Serve as the primary contact for all assigned clients and establish and maintain an authentic relationship with each client
  • Manage all phases of each client case, including prioritizing tasks related to each case
  • Interpret legal documents and navigate the next steps
  • Draft and review motions
  • Gather information from clients, district attorneys, and courts in a timely manner
  • Respond to all case-related inquiries from both internal and external sources in a timely manner
  • Use case management software (ActionStep) to record daily actions/communications for all cases
  • Use Adobe Acrobat to edit and build documents
  • Manage all calendaring and scheduling needs for clients and attorney
  • Process E-filing Oregon for required clients
  • Answer phone calls and respond to emails
  • High School diploma required
  • Associate in Paralegal Studies or related field preferred
  • If no legal assistant experience, then a minimum of 1-2 years experience in an administrative support role
  • Ability to learn and understand new concepts related to legal documents and process
  • Ability to work effectively in a fast-paced environment managing a high volume of work
  • Excellent verbal and written communication and interpersonal skills
  • Strong time management skills with a proven ability to prioritize based on deadlines
  • Strong organizational skills and attention to detail; ability to multi-task
  • Ability to maintain confidentiality, and exercise discretion and good judgment
  • Strong ability to work independently and as part of a team
  • Adaptable and easily able to pivot as needed
  • Intermediate to Advanced proficiency with Microsoft Office Suite and Adobe Acrobat, and comfortable learning and using new software programs quickly
About Company: Reynolds Defense Firm specializes irepresenting good people facing DUI charges. Our unique approach provides both top-quality legal representation, and we also help people look inward to understand why they were arrested, and we provide our clients the tools and encouragement to address the real problems in their lives. Our passion is helping our clients create success stories in the courtroom and in life! We've recently been voted the Best DUI Defense Firm in the Willamette Valley, the Portland Business Journal has repeatedly named us as one of the fastest-growing businesses in Oregon, and we are now the largest DUI defense firm in the Pacific Northwest. Benefits Include 100% company-paid medical, dental, and life insurance3 weeks paid vacation plus 40 hours of sick time per year401k with 3% company contribution after 1 year of serviceEmployee Assistance ProgramBonus opportunities

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