Job Description

Job Description and Duties

Patton State Hospital, Human Resources Department, is accepting applications for at least one (1) Permanent, Full-time, Office Assistant position for Enhancement Services. The Office Assistant is under the direct supervision of the Program Director of Enhancement Services.  

The Office Assistant duties include but are not limited to: Data tracking for Structured Treatment Rosters (STP) rosters, Education data, tools and sharps tracking, Print Shop and Resource Library inventory tracking. Other duties include general office assisting and pickup and delivery of STP rosters to all residential programs as well as other deliveries for the department as requested by their supervisor during their shift. Other duties include assisting with quality improvement projects within the department, across all subdepartments.

The Office Assistant performs computer keyboarding (typing) for a significant portion of daily duties, except as otherwise specified by the Program Director or designee. Applicants must demonstrate the ability to follow oral and written directions, evaluate situations accurately and take effective action, be able to lift up to 30 pounds, operate a state vehicle or electric cart and communicate with various departments, management and staff. Successful applicants must also demonstrate a strong understanding and commitment to providing the best possible care to patients.  

All interested candidates that meet the recruitment criteria should submit Form STD 678 Employment application to the Human Resources - Employment Unit no later than Tuesday, October 1, 2024.

You will find additional information about the job in the .

Working Conditions

Patton is a forensic psychiatric hospital and was established in 1890 and opened in 1893. DSH-Patton provides treatment to forensically and civilly committed patients within a secure treatment area. The hospital does not accept voluntary admissions.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from  PattonHREmploymentUnit@dsh.ca.gov .  It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Examination/ Employment Application (STD. 678) including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed STD. 678 and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers account. Please reference Job Control # 450619  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application.  Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your STD. 678 and applicable or required documents) must be submitted to apply for this Job Posting.  Application Packages may be submitted electronically through your CalCareers account at . Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing.   Please submit only one application.

***Click on the link to complete the Department of State Hospitals Recruitment Survey: 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to communicate well in written and oral form; ability to multi-task and solve problems creatively; shows initiative; Class C Driver’s License.  

Benefits

Please review the that may also be found on the California Department of Human Resources (CalHR) website. You will find information on the benefits afforded by membership in the Public Employees’ Retirement System (CalPERS), benefits and protections provided to public employees by the State Civil Service Act, and salary ranges and a summary of the Office Assistant (Typing) or Office Assistant (General)classification. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other -

  In order to be appointed as Office Assistant (Typing), candidates must be able to type at least forty (40) words per minute. Please provide a typing certificate that meets CalHR requirements:

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