Job Description

Full job description

Position/Application Information

MCNEESE STATE UNIVERSITY invites applicants for the position of Student Certification Officer.

DEPARTMENT: Office of Registrar and Admissions

POSITION INFORMATION: This is a full-time, 12–month, unclassified, position. The appointment is available immediately.

POSITION NUMBER: U99971

SALARY: $40,000-$45,000

REPORTING AUTHORITY: Registrar and Director of Admissions

DEADLINE: Position will remain open until filled.

APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUST complete an electronic application and upload required documents listed below:

• Letter of Application (Cover Letter)
• Resume
• Three Professional References (include: name, phone number, and e-mail address)
• Unofficial Transcripts

• O nly completed application packets including all items listed above will be reviewed.

TO APPLY FOR THIS VACANCY, click on the “APPLY” button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete. *

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

If you have questions regarding this recruitment, please contact the HR Liaison:

Kim Dronett at kdronett@mcneese.edu or (337) 475-5413.

Position Duties/Responsibilities

• Manage the NCAA athlete academic certification process for the Office of Registrar and Admissions. This includes evaluating and analyzing academic records and enrollment status of student-athletes to determine eligibility status for practice and competition, such as determining if NCAA standards have been met regarding percentage of degree requirements, requisite academic standing, GPA, full-time enrollment, progress towards degree, and major declaration
• Develops a comprehensive knowledge of NCAA and Southland Conference rules and regulations, as well as other educational materials published by these organizations
• Process admission applications for student athletes. This includes determining of admissibility of applicants by adhering to and independently applying rules, policies, and regulations mandated by the Louisiana Board of Regents, the Louisiana Legislature, the University of Louisiana System, and McNeese State University as well as computing grade point averages to equate with University standards. Scrutinize applicant data to determine residency, classification, entry status, eligibility, transferability of credit, and the need for additional documentation
• Complete eligibility certification form and obtain appropriate signatures in a timely manner
• Communicate with faculty and other administrative offices via telephone, email and in person regarding student-athletes’ academic progress
• Complete daily review of student-athletes’ enrollment to ensure compliance with NCAA full-time enrollment requirement
• Maintain accurate records on each student athlete/sport
• Monitors academic eligibility issues, which have the potential of developing into a rules violation and advises the Registrar and the institution’s compliance director about matters, which may require investigative efforts to resolve.
• Completes the institution’s NCAA academic progress rate report and submits it to the NCAA. This includes uploading data to CAI 2.0.
• Assist with interpretations of NCAA rules
• Assist athletic support staff with determining eligibility of student-athlete recruits including review of high school and college transcripts
• Assist with preparation of Graduation Success Rates (GSR)
• Collaborate and communicate with athletics compliance staff
• Determine student academic standing. This includes analyzing of end of term files to ensure accuracy of automated academic standing process and updating of student records as necessary as well as analyzing transcripts of transfer students to convert and enter their accurate entering academic standing
• Audit all grades changed in Banner to ensure accurate processing and documentation
• Submit enrollment, graduation, and withdrawal information to National Student Clearinghouse. This includes working error reports to ensure NSC data standards adhered to
• Implementing and maintaining Degree Works Student Education Planner (SEP). SEP is a semester by semester degree audit that can be customized after being assigned to a student.
• Consistently monitor and revise work procedures to improve operations and recommend policy changes to administrators
• Maintain an up-to-date process and procedure manual pertaining to NCAA certification both within and outside the Office of the Registrar and Admissions
• Complete other duties as assigned by the Registrar and Director of Admissions or Executive Director of Enrollment Management

Required/Preferred Qualifications

Required :

• Bachelor’s degree from a regionally accredited institution
• Self-starter with the ability to exercise initiative, independence, maturity, and function with limited supervisory intervention
• Attentiveness to detail and ability to work independently
• Strong organizational skills, the ability to prioritize multiple requests and handle them in an efficient and timely manner
• Strong analytical and problem-solving skills, excellent communication and interpersonal skills, and commitment to customer service and teamwork
• Ability to generate clear, concise, and grammatically correct business correspondence and other documents
• Ability to thoroughly understand and abide by federal and university guidelines regarding student record confidentiality requirements
• Proficiency in the use of computers; knowledge of word processing, spreadsheet, and database applications; and ability to search and obtain information from the internet

Preferred :

• Master’s degree from a regionally accredited institution
• Experience with NCAA eligibility and certification regulations or knowledge of NCAA Division I and Southland Conference athletic eligibility rules
• Knowledge of transfer evaluation
• Experience with Ellucian Banner and Ellucian Degree Works
• Experience with NCAA Apps
• Experience in professional office

General University information

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Inclusive Excellence: Voice: (337) 475-5428; TDD/TTY, Hearing Impaired: (337) 562-4227; or kyoungblood@mcneese.edu.

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services ( or Educational Credential Evaluators, Inc.

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