Job Description
Job Description
The City of Murphy's Police Department seeks to add a Police Records Coordinator position to its’ dynamic team! Under supervision of the Police Records Supervisor, performs high-level clerical and technical duties related to the processing, maintenance, and retention of Police Department records.
Job Description
To view the full scope of this opportunity, including essential job functions, CLICK HERE!
Schedule Commitment
Regular attendance is essential for this position. The Police Records Coordinator works a 40 hour per week schedule with standard work hours of Monday-Friday 8am-5pm.
Pay Plan
This opportunity is exempt and budgeted on Pay Grade #27.
The pay plan range below is shown to represent opportunities for growth and development within this opportunity. We are seeking to hire between the Min to Mid range of the pay grade shown dependent upon qualifications.
Min $45,979.20 per year
Mid $55,175.05 per year
Max $64,370.89 per year
For application support, or to check the status of your application, contact Human Resources by e-mailing hr@murphytx.org
Examples of Duties
WORK PERFORMED
- Responsible for completing Open Record (OR) requests ensuring information within all records (i.e. audio, video, electronic, paper) are lawfully protected and providing feedback to the Police Records Supervisor on pending and completed OR requests if needed.
- Utilizes the city’s Freedom of Information Act (FOIA) software where OR requests are received.
- Assists citizens and visitors in person or by telephone, email, or fax to submit or retrieve various types of records requests including but not limited to arrests, offense, incident reports, accident reports, forms and citations, warrants, affidavits, and protective orders.
- Answers non-emergency and general inquiry calls from citizens and confers with them on problems and assists and/or directs to another employee/department for resolution.
- Enters records and scans reports in electronic document storage, management, and retrieval programs, creating indexes as appropriate.
- Processes records including but not limited to Arrest, Offense, Juvenile, Accident, Criminal Trespass Warnings, and Citations.
- Processes interagency requests for reports and data, including requests from the District Attorney’s Office, Child Protective Services, Probation and Parole and other police agencies.
- Gathers data from files to aid in compiling a variety of reports.
- Maintains a cash drawer and collects payments for services such as Accident Reports, Open Records Requests, Background Letters and Pet Registrations.
- Receives payment of alarm permits; sends expiration notices.
- Assists with projects, assignments, and reports under the direction of the Police Records Supervisor.
- General office duties to include: word processing, typing, transcribing, serving as department receptionist; operating various office equipment to include computers, facsimile, binders, copier; screening telephone calls and writing messages; reading, proofing and writing reports as required; arranging, indexing, filing, storing, retrieving, updating documents; and notarizing documents.
- Assists the Police Records Supervisor in serving as the facilities coordinator for the police building utilizing the appropriate facilities work or system
- Assists the Police Records Supervisor with maintaining office supplies and other items.
- Assists the Police Records Supervisor with maintaining first aid supplies and order resupply as necessary.
- Adheres to City and department personnel and safety policies and procedures.
- Informs supervisor of work activities and seeks supervisory intervention when needed.
- Assists co-workers and other departments as needed.
- Performs other related duties as assigned.
Typical Qualifications
MINIMUM QUALIFICATIONS
- High School Diploma or General Education Diploma (GED)
- A minimum of three (3) years of administrative office work experience
- Must have a Texas Notary Public or obtain within 6 months of employment
PREFERRED QUALIFICATIONS - Prior Police Records experience
SPECIAL REQUIREMENTS - Must pass a background check, drug screen and/or pre-employment job performance assessment
Supplemental Information
KNOWLEDGE, SKILLS & ABILITIES
- Must have a strong understanding of Microsoft Office products, including Outlook, Word, and PowerPoint.
- A great deal of diplomacy is required in daily interactions with members of the public - must maintain an effective and pleasant working relationship with citizens, the public, employees, and volunteers
- Must be a creative self-starter who can work independently or in a group setting.
- Must have excellent organizational and communicative skills, both oral and written.
- Must have excellent English communicative skills, both oral and written, to include spelling, grammar, punctuation, and sentence structure.
- Knowledge of and skill in basic mathematics, use of general office practices and procedures, business letter writing, and basic report preparation.
- To perform the essential functions of the job, must be able to understand and carry out oral and written directives; work well under pressure and stress; handle multiple projects and tasks; prioritize and organize work assignments; hear, talk, read, and write; ability to work well with a wide variety of people in other City departments and with the public; possess excellent oral and written communication skills and ability to compose and edit letters and other correspondence; maintain a pleasant and friendly demeanor at all times; and maintain confidentiality of classified matter; ability to attend work regularly
- Is responsible for encouraging and facilitating a harmonious working environment, therefore, the following interpersonal and personal characteristics are expected:
o Displays enthusiasm for the job, which includes attendance, performance, and conduct.
o Ability to work effectively and cohesively with others.
o Displays courteous, respectful, and polite demeanor towards co-workers and members of the public.
o Recognizes the importance of being a team member that creates a positive working environment
PHYSICAL ACTIVITIES REQUIRED Standing Sitting Walking Lifting Carrying Pushing/Pulling Reaching Handling Fine Dexterity Kneeling Crouching Crawling Bending Twisting Climbing Balancing Vision Hearing Talking
Job Tags
Work experience placement, Trial period, Monday to Friday,